SWLPLD Open Records Policy

It is the policy of the Southwest La Plata Library District that minutes of the monthly and special meetings of the Library District’s Board of Trustees shall be kept in accordance with the laws of the State of Colorado by the Secretary of the Board of Trustees. The Executive Assistant to the Director, or her designee, will be assigned to cover each meeting. The elected Secretary of the Board of Trustees shall oversee this activity.

The minutes shall be taken and promptly recorded. Until they have been approved by a majority of the Board of Trustees at a subsequent meeting, they shall be clearly marked as a draft. After approval, the minutes shall be open to public inspection. The minutes of a meeting during which an executive session is authorized under the laws of the State of Colorado shall reflect the topic of discussion at the executive session and the corresponding Statute. The regular session minutes must affirm that the Board did not adopt any policy, resolution, rule or regulation, nor take any formal action (except for approval of the minutes of an earlier executive session) during the executive session.

Minutes of an executive session shall be recorded electronically and must include; 1) the statutory provision authorizing the executive session; 2) the actual contents of the discussion; and 3) a signed statement from the chairperson attesting that any written minutes substantially reflect the substance of the discussion during the executive session.

No record should be made of any “privileged attorney-client communication.” Electronically recorded executive sessions must reflect when portions of the discussion are left unrecorded because of the attorney-client privilege. The record of an executive session must be retained for at least 90 days after the date of the executive session. It may then be destroyed.Adopted September 15, 2020
SWLP Library District Board of Trustees

SWLPLD Board of Trustees Meeting Minutes Archives:

June 30, 2022 (sbm)
June 28, 2022 (sbm)
June 23, 2022
May 17, 2022
April 19, 2022
March 15, 2022
February 22, 2022
January 18, 2022
December 20, 2021
November 16, 2021
October 19, 2021
October 5, 2021 (sbm)
September 21, 2021
August 17, 2021
July 20, 2021
July 12, 2021 (sbm)
June 22, 2021
May 18, 2021
April 20, 2021
March 29, 2021 (sbm)
March 16, 2021
February 16, 2021
January 19, 2021
December 12, 2020
November 17, 2020
October 20, 2020
September 15, 2020
September 3, 2020 (sbm)
August 25, 2020 (sbm)
August 18, 2020
July 28, 2020 (sbm)
July 21, 2020
June 29, 2020 (sbm)
June 19, 2020
May 19, 2020
April 21, 2020
March 20, 2020
February 18, 2020
January 31, 2020
December 17, 2019

sbm – special board meeting